DUTIES OF OFFICERS

PRESIDENT

1. The president shall call and preside at all Chapter meetings of Alpha Omega Alpha Chapter.
2. The president shall receive all correspondence from Headquarters and report applicable information to the chapter. 
3. The president shall annually submit Form A165, Annual President’s Questionnaire and a copy of the chapter’s bylaws to Headquarters by the specified date via Lyre Links.
4. The President shall report to the chapter on the proceedings of the National Convention or other National, State or Province Meetings.
5. Approve chapter meeting programs. 
6. Welcome new members to the area. 
7. Submit the annual national award application. 

VICE PRESIDENT 

1. Perform the duties of the President in her absence or inability to serve. 
2. Write the annual newsletter, working closely with other Executive Board members for event details.
3. Stand as the President’s alternate delegate to the National Convention. 
4. Contribute material of chapter events to the Lyre. 
5. Collaborate with the President on the annual national awards applications.

TREASURER

1. The Treasurer shall work with other officers to determine a budget for the fiscal year.
2. The Treasurer shall collect dues annually as set forth by the chapter and forward National dues to Headquarters by the published deadline.
3. The Treasurer shall submit Form A105, Annual Financial Report of Alumnae Chapters, to Headquarters via Lyre Links, no later than the published deadline each year.  
4. The Treasurer shall sign all checks.
5. The Treasurer shall file Form 990-N with the IRS annually by October 31.
6. The Treasurer shall retain all records for seven years and submit the records for audit as may be required.
7. The Treasurer shall maintain records to substantiate any relevant state tax-exempt status.

SECRETARY

1. Keep a record of all Chapter and Board meetings
2. Send copies of these minutes to the President and the Board members within 10 days of the meeting. 
3. Assume responsibility for official correspondence of the Chapter as directed by the President. 

PARLIAMENTARIAN

1. Use the rules of parliamentary procedure comprised in Roberts Rules of Order Newly Revised to govern all proceedings of the Chapter. 
2. Review the Bylaws and make necessary revisions in even numbered years. 
3. Oversee the annual slating of new officers. 

MEMBERSHIP CHAIR

1. Maintain membership database
2. Provide Board with names of prospective new members and lead outreach efforts. 
3. Work to reach members on 25, 50, and 75 year anniversaries to encourage them to attend an event and be recognized. 

COMMUNICATIONS CHAIR

1. Manage all communications, via digital and print media, to current and prospective members including:
2. AOA website
   1. Develop and maintain website that includes chapter information, event information and pictures, online dues payment option, Executive Board officers, etc. 
3. Facebook page
   1. Communicate and engage current and prospective members. Promote events, Alpha Chi Omega trivia and ritual.
4. Email communication 
   1. Communicate with members about upcoming events, important information, etc. 

        
COLLUMNAE RELATIONS/ARIC CHAIR

1. Serve as the primary contact between the Michigan Collegiate chapters and Alpha Omega Alpha. 
2. Identify ways that Alpha Omega Alpha can support the collegiate chapters.
3. Facilitate the Life Loyal Scholarship, which is awarded annually.
4. Serve as the Alumnae Recruitment Information Chair (ARIC).
5. Help share the “alumnae” story with collegiate members and identify ways to encourage and facilitate the transition from collegiate to alumna member. 

ALTRUISM CHAIR

1. Organize March event, which educates the chapter and benefits local domestic violence organization(s).
2. Work with local domestic violence organization to identify needs and help communicate these needs to the chapter. 

PANHELLENIC REP. (ALT. PANHELLENIC REP.)  

1. Represent the chapter in all Birmingham Panhellenic activities and attend Panhellenic meetings.